Preservation of collections
Digitization of Collections
Digitizing collections is an important task
Information to be included in the process
The process of digitizing collections must follow an obligation to have metadata built before and during the process. This is one more of the technical norms, and a full investigation needs to be carried out. Hiring our services, we take care of all this adequacy and assembly of the necessary information for each stage.
So, even before starting the scan, the following information is required:
- Assessment and diagnosis of the collection;
- Joint or individual descriptions;
- Property rights;
- Preservation management;
Already during the process, there is also some basic information that needs to be contained in the collections, namely:
- Justifications for use;
- Capture methods;
- Nature of modifications;
- Versions and dates;
- File names and their respective paths.
Of course there are other needs in terms of information, to find out more, just contact us and learn more about the service.
Reasons for digitizing collections
With digitized documents, the company contributes to wider access, mainly through the development of technology as a whole. In this way, it would not be restricted to physical documents and the need to go to the location.
Digitization will also allow non-digital collections to follow a new path, with structures different from those of the originals. This ability to play files in a different way ends up being positive for the company.
Undoubtedly, the main motivation for digitizing collections is the preservation of documents, especially against external factors that may somehow cause adverse effects.
The main doubt regarding the digitization of collections is how to implement it in the company, mainly with regard to software and hardware. In this case, we also act with all determination and a consultancy to specify this equipment.
In general, some equipment that can be used to capture images are:
- Desktop scanners;
- Planetary scanners;
- Digital cameras;
- Negative scanning equipment;
- Photographic slides;
- Equipment for digitizing microforms;
- Production scanners
These are just a few examples of the equipment needed to digitize collections, along with their specific software for processing, correcting and adapting digitized images. The correct use of the applications and all the steps within the technical standards is what will guarantee that your company does not suffer the sanctions that we have previously mentioned.